Otaku Matsuri Oklahoma

January 13th - 15th 2017

2501 Conference Dr, Norman, OK 73069, USA

Artist Alley Guidelines and Key Points

For Otaku-Matsuri 2017

We at Otaku Matsuri Oklahoma City know how much of a key role Artists and Vendors play. In light of that, the following are the guidelines you acknowledge when registering to be an Artist.
Age Guidelines:
To adhere to trade regulations and fair standpoints we cannot and will not allow minors to sell products in Artist Alley. All persons under 18 years of age during the convention will not be allowed to register for an artist or vendor spot for Otaku Matsuri. If we find anyone has mislead the registration process you will be removed from the Artist Alley with no refund of purchased table.
ID Policy:
When picking up your registration documentation you will be required to show a Government Issued ID. If you are a registered Agent for an artist of Otaku Matsuri 2017, you will either need a written release stating that fact and signed by the original artist or the original artist must email us no less than two months prior to the convention.
We at Otaku Matsuri require Artists to have their badges on their person visible at all times.  Any helpers you bring along with you need to be wearing an artist alley badge which can be purchased alongside your table at a discounted rate.  
You may set up your area however you like as long as you stay within your designated booth area and do not encroach upon other artists.  Items against hotel policy including smoke machines, confetti, and any other small messy/damaging items are prohibited.  We ask that displays be reasonable in size and not intrude on any of your neighbors space. Please make sure the height doesn’t exceed 10ft.  Please keep any music, movies, etc at a low volume so as not to disturb your neighbors and convention attendees.  Convention volunteers and staff will be walking around to check on these issues.  If they ask you to correct anything, please do so with haste.
Refund Policy:
Full Refunds will be available up until 8/30/16, partial until 11/15/16 and no refund after 11/16/16. Emergency situations happen and if one comes up after 11/16/16 we will work with you as well as we can. As we will be advertising for Artists and Vendors, free of charge, if you do decide you would like a refund your application for the following year won't be accepted. We ask that you be sure that the cancelation and refund are warranted.
Signage in the Artist Alley is allowed but may not be hung on walls.
Approved Art:
We at Otaku Matsuri welcome Fan Artists at our convention and we strongly advise having roughly 40% of your own designs and artwork. The approved styles of artwork permitted are as follows:
  • Any product that features the artist’s original character that is not specifically protected under copyright.
  • Individually made and commissioned pieces that don’t violate rules.
  • Unique, individual, or handmade items of the artists design.
Copyrighted and Trademarked Materials:
Let us be perfectly clear on this one we at Otaku Matsuri are not, and have not been contacted to be, agents of companies that would require enforcement of copyright laws in minor formats. That said if any agents are on site they will and can contact the artist directly. They will also be instructed to contact one of our convention staff in order to give a formal warning, and there will be no second warning. If the offensive material is brought to our attention a second time you will be asked to leave and will not be refunded.
The aforementioned consequences will be enforced by the convention if any egregious abuse is noted for trademark violations ( includes actual Nintendo/Pokémon logos etc.).
Prohibited Items:
The following is a list of things that are prohibited for sale in the Artist Alley.
  • Food or Beverages of any kind
  • Art that does not belong to the individual selling it, this is either original or fan art pieces.
  • Any official licensed merchandise either imported or domestic. The Artist Alley is a place for artistic sales not the resale of official merchandise. If you would like to sale official merchandise please apply to be a vendor.
Sharing a Table:
Table sharing is allowed at Otaku Matsuri.  However, both artists must be on the application or we must be contacted directly with examples of their work. If we find a table is being shared without our consent then we will ask both artists to vacate with no refund. We don’t mind the sharing of your table with another artist we just want to know who.
Adult Materials:
As this is an Artist Alley open to attendees and interested parties alike we cannot be sure the number of minors who will be in attendance. That being the case, we ask that you as the artist keep that in mind when setting up and censor accordingly. Perceived adult material is to the discretion of the Artist Alley coordinator. However, if complaints are risen another director could step in to see if the material does indeed warrant censoring.
Photographs and video in the Artist Alley are permitted, but you can ask anyone not take photos of your art. It is at your discretion as to what you allow to be photographed.
Behavior and Appearance:
Running, screaming, yelling, rough housing, or loud/excessive use of obscene or foul language will not be tolerated at all. This is true not just for Artists but also any children that you bring with you. We expect this not just of artists but all attendees of the convention. Please be courteous to your neighbors, attendees, staff and hotel/convention center staff. If we can all get a long it will make for a great experience. Since this is a public venue, we ask that you practice good hygiene and be mindful of any harsh perfumes or cologne.
Artists who do not show up by the end of Artist Alley day 1 (9pm) will be considered No-Shows and unless they have contacted us directly in regards to them running late their spot will become forfeit for the second and third day of the convention. Along with  no refund and a forfeiture of spot you will also be placed on a list to not be accepted the following year. Some stipulations apply to this however, as we know things can come up.  Please contact us of any possible late arrivals so it can be notated.